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New York State PTA every child one voice

New York State PTA

One Wembley Court
Albany, NY 12205
Phone: 518.452.8808
Toll Free: 1.877.569.7782
Fax: 518.452.8105

Email: pta.office@nyspta.org

Forms/Brochures

Annual Officers' Contact Information Sheet (Electronic Submittal of Form A)  

The Annual Officers' Contact Information Sheet (Form A) is the official mechanism to report the key address information for our local unit and council presidents, treasurers, and alternate contacts. This form must be filed every year, even if your officers remain in their current position.

The New York State PTA uses this information for all of our mailings (including membership cards) and for direct contact with your local Region and New York State PTA. The New York State PTA provides this information to National PTA for their mailings to local unit and council presidents as well.  

The Annual Officers' Contact Information Update Electronic (Form A) should be completed no later than June 15, following your local unit election of officers. Failure to do this may result in discontinuation of mailings and membership cards. We do not want to see this happen and we know you want your unit to receive all the valuable information in our mailings.  

If this information changes during the year, for example, new officer elections are held in September or there is an address change, a new Annual Officers' Contact Information Sheet (Form A) should be created and submitted. While completion of the form is the responsibility of the outgoing president, new presidents are encouraged to verify with their Region Directors that this action has been taken. If you need to find out who your local Region Director is, please click here for a list by region and a map for identifying your region. Presidents should use the electronic Annual Officers' Contact Information Sheet (Form A) on this website.  

 If you have questions, please contact your Region Director.

Additional Mailing Order Form (Form C)

Additional mailings may be ordered by any unit or council at a cost of $25.00 per mailing. These mailings can be sent to other officers, your newsletter editor, or any member of your board. The additional mailing(s) will be a duplicate of the regular unit/council mailing received by the president. It will include a subscription to the New York Parent Teacher, and copies of all new publications, guides, etc. (03/24/10)

Membership Card Confirmation

Record receipt of your membership cards here.

Membership Card Template  

NEW TEMPLATES FOR DATA MERGING
About half of local PTAs prefer to pre-print the member’s custom information on the card directly, using a template that merges data onto the card. Below is a template that accommodates the new format of the card, that lines up the information, so local PTAs can mail merge member data (from a data MS Excel file) onto the template (an MS Word file). The card stock can be fed through most typical ink-jet printers.

Please note: Because the new cards have a light coating to improve durability, once a sheet of cards is heated and imprinted through the printer, it needs about two minutes for the ink to cool and set. After that time, the card can be handled and distributed. 

Membership Card Template (Word) 
Membership Card Merge Template (Excel)

 

New York Parent Teacher Order Form

If you are interested in ordering New York Parent Teacher please click below for the order form.  

New York Parent Teacher Order Form (PDF)

 

Brochures

The following brochures and trifolds are available for printing for the use of members and chairmen at conferences, meetings and general information.  

Education Chair Brochure

Environment Chair Brochure

Founders Day Brochure

From Issue to Resolution

Legislation Chair Brochure

Publications Brochure

Special Education Brochure